Job Advert US: Administrative Support

The Role

The Administrative Support role is key to the efficient running of our depot and workshop.  You will provide day-to-day, a wide range of essential administrative support to our operations, maintenance and logistics teams, ensuring documentation, scheduling and coordination processes run smoothly and to meet business objectives efficiently.

 

Principle Duties

 

• Provide administrative support to depot and workshop management.
• Provide general office support as needed, (i.e filing, correspondence, scheduling)
• Create and process tank maintenance, preparation and repair orders.
• Maintain accurate records of tank inspections, repairs and certifications.
• Assist with coordinating maintenance schedules and job cards for workshop activities.
• Assist with ordering and tracking parts, materials and supplies.
• Liaise with suppliers and service providers to support operational needs.
• Prepare daily and weekly operational reports.
• Support compliance with Health & Safety and Quality standards by maintaining documentation.
• Ensure compliance with company policies and relevant legal and regulatory requirements.
• Monitor and control the Company’s Time & Attendance system for all workshop-based staff.
• Manage and action holiday requests for workshop employees in line with Company procedures.
• Liaise effectively with UK based HR & Payroll teams to ensure accurate data flow and support.
• Contribute to continuous improvement initiatives to enhance efficiency and customer satisfaction.

 

Core Skills/Attributes

 

• Strong organizational and multitasking skills
• Attention to detail and a methodical approach to record-keeping.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (especially word, excel and outlook)
• Ability to work effectively and independently in a fast-paced, operational environment.
• Willingness to work closely with operational staff in workshop areas.
• Proactive problem-solving skills.
• Previous experience in a depot, workshop, transport or logistics setting is advantageous.
• Bilingual in English and Spanish is preferred but not essential.

 

What We Offer

• Competitive Salary
• Annual salary review
• Comprehensive Training
• Excellent health, dental and long -term disability insurance (Oxford health, Metlife Dental and Long-Term disability Insurance) – paid by the company for the employee upon the successful completion of the 3- month probation period.
• Vacation – 3 weeks paid vacation during calendar year. (Plus 10 public holidays)
• Pension – After 3 continuous years of service, employee is eligible to participate in a SAR-SEP IRA pension program. The program is currently based on 5% employee and 10% employer contributions
• State-of-the-art facilities and equipment.
• Positive and supportive work environment.

 

Bulkhaul (USA) Inc., is an equal opportunity employer. Join Bulkhaul and contribute to a team that values dedication, innovation, and excellence in global logistics! Apply today by completing the online application form via the company website.